2025 Annual Conference Important Speaker Information

When You Arrive in Las Vegas:

  • Please go to the AASECT Registration Desk located in the Grand Foyer and sign in on the Speaker Sign-in Sheet. Once there, you will receive your Conference materials and badge. If you have any questions or need to confirm any of your session arrangements, please ask a representative at the registration desk to contact Sara Dethloff, AASECT Staff.

Registration Desk Hours:

  • Thursday, June 5 I 7:30 am – 5:00 pm
  • Friday, June 6 I 7:30 am – 5:00 pm
  • Saturday, June 7 I 7:30 am – 5:00 pm
  • Sunday, June 8 I 7:30 am – 12:00 pm

Presentation Materials:

  • Please bring your PowerPoint Presentation on a USB drive as there will be a laptop set up in your session room for you to plug into.
  • If you are using your own computer onsite, please bring your own cord to connect to the projector. An example would be if your device has only HDMI, you will need that cord.
  • Please let attendees know if handouts or slides will be made available before the presentation begins.
    • If you would like the attendees to access any handouts or a PDF version of your presentation, please be sure to add them to your speaker portal so that they can be accessed through the conference app.

Poster Information:

  • Professional poster display stands have again been ordered for usage this year, and AASECT will provide each presenter with a ‘4×4’ space to display their poster.
  • Please arrive 30 minutes prior to the session’s start time to get your poster hung and ready for the hour-long session. Please note that AASECT will not be responsible for poster presentation materials left after the closing of the Poster Session.
  • All posters should be removed directly after the session ends.

Session Arrival Time:

  • Please arrive 30 minutes prior to your session’s start time to do a run-through of your presentation and to familiarize yourself with the room and equipment. There will be AV staff popping in and out of all session rooms during those 30 minutes to check in on speakers needing any assistance.

Presentation Accessibility:

  • We ask all presenters to please ensure that accessibility is an important factor in your presentation design. Note that all of your PowerPoint slides need to be in 16:9 format. Please consider the following tips in preparing your slides:

AV Setup

  • All presenter rooms are pre-set with these standard audiovisual items: laptop computer; LCD projector & screen; microphone, speaking podium & head table/chairs.

Welcome & Introductions:

  • We have forgone formal moderators this year and have instead placed a “Speaker Housekeeping Information” sheet on the podium in each room. Be sure to review it before the session and to relay the information listed to the attendees as this is a great opportunity for them to receive reminders and updates about the conference. Please do not remove this sheet from the podium after your session.

Download the Presenter or Poster Packet:

Download the Conference App:

Emergency Contact Information:

  • In case of any last-minute changes or emergencies, please feel free to contact Sara Dethloff, AASECT Staff Liaison, at 312.596.5256.

We greatly appreciate your participation and are looking forward to your presentation. Should you have any questions or concerns, please do not hesitate to reach out via email to conference@aasect.org. Thank you for your time and effort in making this conference a success!