Accessibility Guide

We’re dedicated to fostering a welcoming and accessible space for all attendees, whether you’re joining us in person or virtually.

This page provides information on the accessibility offerings throughout the conference and nearby health and wellness resources. Connect with our team if there’s anything else you need to feel comfortable and supported during the AASECT Annual Conference.

♿ Accessibility at the Conference

AASECT is committed to creating an inclusive and accessible experience for all attendees. We hope the following resources support your comfort and participation throughout the conference.

Accessible Presentations – ASL Interpretation, Captioning, Visuals

All speakers have been instructed to create visually accessible presentations and include captions in any videos. For more information about translation at the conference, please visit https://aasectannualconference.com/translation-tips/.

ASL interpretation needs were collected at the time of registration. For virtual attendees, we will offer live CART captioning during sessions.

ADA Compliance

The conference venue is ADA compliant and offers a comprehensive range of accessibility features, including wheelchair-accessible routes throughout the property, Braille and raised signage, visual alarms, and more. More information about accessibility at the hotel can be found on the hotel website – scroll down to Property Details, Accessibility Information.

For wheelchair, scooter, or other mobility device rental, please contact the hotel at 787-993-3500.

All meeting space at the Sheraton Puerto Rico is located on the 2nd level of the hotel, and can be accessed by elevator from the ground level or guestroom floors, as well as escalators from the ground level. A floor plan of the 2nd level can be found here.

Airborne Illness Precautions

If you test positive for a contagious illness (including but not limited to COVID-19, Flu, RSV, and Strep), have a fever, are experiencing any symptoms of an illness, or are otherwise not feeling well, please practice community care by staying isolated onsite or joining us virtually.

Masking is not currently required – we respect any individual’s choice to wear a mask during the conference.

Dietary Needs

Dietary needs and requests were collected at the time of registration. Food served during conference programs will be labeled to identify allergens.

Gender-Neutral Restrooms

Available throughout our conference space.

Lactation Space

A private, dedicated space for nursing or pumping will be provided. Visit the Registration Desk for access to this space.

Pronoun Markers

Pins and badges will be available at registration to help express your pronouns comfortably.

Quiet/Processing Space

A designated space will be available for those who can use a calm, low-stimulation environment to take a break or process.

Scent-Sensitive

Some attendees may be sensitive to fragrances. Please avoid using perfumes, colognes, or other strongly scented personal products while in the conference space.

For additional accessibility needs or questions, please contact us at conference@aasect.org.

🏥 Health & Safety Resources Near the Venue

Your well-being matters to us. Below are nearby healthcare facilities:
Please note: these are not within walking distance of the conference venue.

Hospitals

Ashford Hospital, San Juan
1451 Ashford Avenue, San Juan, PR 00907
Open 24 Hours

Doctors’ Center Hospital, San Juan
Calle San Rafael #1395, Santurce, PR 00909
Open 24 Hours

Doctors’ Center Hospital – San Juan
Calle San Rafael #1395, Santurce, PR 00909
Open 24 Hours

Pavia Hospital Santurce
Calle Prof. Augusto Rodríguez #1462, Santurce
Open 24 Hours

Pharmacies

Walgreens
700 Ave Roberto H. Todd, San Juan, PR 00907

Farmacia Caridad (Condado)
Ashford Ave, San Juan, 00907

For local health guidelines, refer to the San Juan Department of Health at https://www.salud.pr.gov/ for the latest updates and resources.

If there’s anything else you need to feel comfortable and supported during your time at the AASECT Annual Conference, please don’t hesitate to connect with a member of our team.